The Office of Student Conduct can recommend both formal and educational sanctions to resolve a finding of responsibility. In Academic Integrity cases, the Charter stipulates that a formal sanction must be imposed.
Formal sanctions include:
- Letter of Warning
- Letter of Reprimand
- more stern than a warning, the letter states that the Respondent’s behavior is a serious breach of that expected of University students.
- for specified period of time which can be for one or more semesters or until graduation.
- either imposed or not imposed. An imposed suspension requires that the student leave the school for a specified period of times, generally counted in semesters. A suspension not imposed permits the student to remain at the University and take classes.
- Delayed Diploma/Degree
- Withdrawal from the University
- the student must leave the University and may not return.
Examples of educational sanctions include but are not limited to:
- Apology letter
- Community Service (Not applicable in cases of Academic Integrity)
- Essay on judgment errors made by the Respondent and lessons learned
- Periodic meetings with academic advisor
- Withdrawal of privileges
Potential Disclosure of Sanctions to Third Parties
For both Academic Integrity and Student Conduct cases, only the imposition of Probation, Suspension Not Imposed, Suspension, Delayed Diploma, Expulsion, and Withdrawal create a record in the Dean’s office of the school(s) where the student is enrolled. This is referred to as a reportable sanction. This record is part of the student’s academic file and may be reported to third parties only with the student’s permission or as otherwise required by law. Reporting generally occurs in two circumstances: when a student applies to graduate school or is being considered for a position which requires security clearance. This information, released by the Dean of the student’s home school(s) or, in some cases, by OSC, is very brief. It might state “X has a disciplinary record for plagiarism. X was found responsible and placed on disciplinary probation.”
In addition, although Letter of Warning and Letter of Reprimand sanctions are not communicated by OSC to the Dean of a student’s school(s) and are therefore below the level of a reportable sanction, they create a permanent disciplinary record in OSC. Certain government agencies that perform thorough background checks will ask OSC to disclose any matter in which a student was disciplined, and OSC may disclose these sanctions in response to such an inquiry, assuming the student has given the requisite permission or as otherwise required by law.
Finally, certain employers and institutions (for example, many law schools) ask applicants directly to self-disclose any matter in which they were disciplined. Students should answer all such inquiries honestly.
OSC is available to current and former students to answer questions regarding these disclosure policies.
In cases of expulsion or disciplinary withdrawal, a notation will automatically be placed on the student's transcript. In all other circumstances, a transcript notation is rare and discretionary.